By-Laws
(Last Amended: November 2003)

ARTICLE I
Name

The name of the organization shall be the Policy Committee for the Columbus-Phenix City Transportation Study.

ARTICLE II
Composition

The Policy Committee shall be composed of officials of participating governmental jurisdictions. Membership shall be determined by organization position with the following positions being members:

Voting Members
Mayor - Columbus, Georgia - Committee Chair
Mayor - Phenix City, Alabama - Committee Vice-Chair
Chairman of County Commission - Russell County, Alabama
Chairman of County Commission - Lee County, Alabama
Commanding General - Fort Benning, Georgia
Commissioner - Georgia Department of Transportation
Representative - District 3, Georgia State Transportation Board
Division 4 Engineer - Alabama Department of Transportation
Project Director - Columbus, Phenix City Transportation Study
Chairman - Citizen's Advisory Committee

Advisory Members (Non-Voting)
Division Administrator - Federal Highway Administration, Alabama
Division Administrator - Federal Highway Administration, Georgia
Intermodal Planning Engineer - Federal Highway Administration, GA
Chief of Urban Planning Bureau - Georgia Department of Transportation
District III Engineer - Georgia Department of Transportation
Transportation Planning Engineer - Alabama Department of Transportation

Others as determined by the Chairman

ARTICLE III
Duties

The Policy Committee is the body responsible for review and approval of the Columbus-Phenix City Transportation Study and all aspects including goals, objectives, plans, and programs developed by the Study.

The Policy Committee has the responsibility for insuring that the Study is kept up-to-date, that timely reports are made to inform the public of progress of the Study, that a complete multi modal unified work program is developed for all aspects of the Study and that the respective agencies, jurisdictions, or commissions are kept informed of Study progress.

The Policy Committee shall serve as a liaison representative between governmental units in the study area in order to obtain optimum cooperation of all governmental units in providing information and in implementing various elements of the plan.

The Policy Committee shall have the authority to determine and alter from time to time the membership of the Technical Coordinating Committee (TCC).

The Policy Committee shall have the authority to determine and alter from time to time the membership of the Citizen's Advisory Committee (CAC) with the intended purpose of providing a broad cross-section of citizen participation.

ARTICLE IV
Organization

The Policy Committee shall elect a chairperson and vice chairperson from among its voting members. Such election shall be by a majority of that voting membership.  Elections shall take place on the first meeting of the calendar year providing there is a majority of the voting members present. An officer may succeed himself with no limitation of number of terms, except that such term will not continue in the event an officer becomes ineligible for membership on the Policy Committee. The term of office shall be one year, from January to January or until such time new officers are elected. The chairperson or vice chairperson may be removed from office by a vote of the majority of all voting members of the Policy Committee.

ARTICLE IV
Duties of Chairperson

The chairperson shall preside at all meetings of the Policy Committee.The chairperson shall authenticate by signature all resolutions adopted by the Policy Committee. The chairperson shall serve as chief policy advocate for the Committee. The chairperson shall represent the Committee as hearings, conferences, and other events are required or designate another member of the Committee and/or the Project Director to serve in his place.

ARTICLE VI
Project Director

The Project Director shall be appointed by the Policy Committee but shall be the chief executive of the primary agency responsible for the planning activities of the Columbus-Phenix City Transportation Study. The Project Director shall serve as Secretary of the Policy Committee and chairperson of the Technical Coordinating Committee and shall coordinate all activities of the Columbus-Phenix City Transportation Study.

ARTICLE VII
Meetings

The regular meeting date of the Policy Committee shall be on the third (3rd) Friday following the CAC/TCC meetings unless otherwise specified. The Policy Committee shall meet at least twice each year or as development dictates for the purpose of reviewing the plan and actions which may materially affect the plan and it’s implementation. In order for business to be transacted there must be a recognized quorum of voting members or their designates and such quorum consists of a majority. All voting members shall designate alternatives, who shall in the event of a member's absence, serve in the member's place.

ARTICLE VIII
Rules of Order

The Policy Committee shall conduct business as prescribed in Robert’s Rules of Order Revised in all areas unless prescribed otherwise by these by-laws.  The Parliamentarian shall be the Secretary of the Policy Committee.

ARTICLE IX
Amendments to By-Laws

These By-Laws may be amended by an affirmative vote of a simple majority of full voting membership of the committee. A By-Law change shall be presented for consideration at a regular meeting of the Committee, however, voting shall be deferred until the regular meeting following the meeting at which the By-Laws change was proposed.